They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. While the job description describes activities to be done, it is job specifications that list the knowledge, skills, and abilities an individual needs to perform a job satisfactorily. Comparing the two, the description focuses more on-the_-job specifics_ while the specification focuses on the person filling the position. It is derived from the job description document. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Writing them clearly and accurately helps organization and workers cope with many challenges while onboard. IT and Development. Without a job description it is usually very difficult for a person to properly commit to, or be held accountable for, a role. Awareness of … Job Specification is a statement which defines the human qualities required for the proper performance of the job. Job descriptions are necessary for most people in work. Job specification is the document used to present the eligibility criteria for a certain job. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. Job descriptions are required for recruitment so that you and the applicants can understand the job role. Job seekers generally respond to a particular job after reading to a job specification. Position Descriptions vs. Job Descriptions. STUDY. this video explains the difference of job description vs Job Specification After creating job description, the job specification is determined. Key Concepts: Terms in this set (8) define job description. As an employee you may have or be given the opportun… Companies usually develop employee performance standards directly from a thorough and well-written job description. Job specification is derived from job analysis. define job specification. Meaning of Job Description and Specification The job description is a document that is prepared by the management of the organization which states the specific duties and tasks that an employee is supposed to handle in the organization. Job specification together with the job description helps the organization to overview the title, roles, education, responsibilities, skills etc that are required from the employee. A job specification is a statement regarding human qualities that are required to perform a particular job. This is especially so in large organizations. The job specification is a brief version of the job description and will help you narrow the focus of your interview team questions and priorities when you are hiring an employee to fill this role. A job description defines a person's role and accountability. Job Description vs Job Specification. Match. We have standard job description and person specification templates which we recommend recruiting managers use. Job specification essentially conveys the kind of educational background and experience you need for that specific job role. Job description and Job specification. Spell. It presents the requirements that individuals need to fulfill to be able to apply for the job. Job Analysis is performed first, on the basis of which Job Description is created. Job Analysis can be done either orally or written. Flashcards. Job specifications on the other hand, help the hiring manager to short-list appropriate candidates who would most likely fulfill the demands made in the job description. Job description and job specification BY: NASEER AHMED UNIVERSITY OF BALOCHISTAN ,QUETTA. Gravity. It is written in consultation with the hu… When considering job descriptions as opposed to job specifications, both are relevant and both become especially important during recruitment. Job Description: Job description is a written record of the duties, responsibilities and requirements of a particular job. It is the job of a personnel manager or HR manager to see that the right person gets the right job to further the goals of an organization. Job adverts sell, job descriptions tell. CONCLUSION • While job description describes activities to be done , The job Specification list the Knowledge Skill and abilities (KSA) of individual to perform job Satisfactorily • Without proper job analysis by the human resources department, it is difficult for any organization to remain competitive and be able to attract and retain talent. 2. Creating a job description. Created by. A clear written job description makes HR task easy because clear written job specification attract only targeted talent pool. A job description can also be used as a benchmark for bosses to evaluate current employees. As an employee, it is important to understand the roles and responsibilities outlined in your job description and your expected performance levels. Job Specification A job specification normally provides a list of the qualifications anyone filling the post should have. Expectations vs. Job Description. brief written statement, explaining about what the major requirements of a particular job. Position descriptions may also help you develop recruiting materials, develop orientation and training programs, and ensure consistency and equity among positions. Difference between job description and position description is that job description includes the duties and responsibilities expected from an employee while position description is more specific as the roles and responsibilities may differ according to the position. In simpler terms, job specification is called employee specifications. These phrases are very important in the subject of human resource management. A descriptive statement that lists out all necessary job facts is known as Job Description. It is also known as Employee Specification or Man Specification. IT Operations … Job description vs job specification 1. In contrast, a job description is a written statement which includes the working conditions, scope, purpose, duties and responsibilities of a job along with the title of the individual to whom the position reports. The document outlines an overview of the responsibilities and functions of a specific task in a company. It is derived from job analysis. It provides only general information about a particular position. Job analysis is a comlete anotomy of a job, where Job description and Job specification are its two products. Such information is used to select the person matching the requirements of the job. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code Variant State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range Note 62662 S C NE 18 N/A P18 - 62662C Bilingual In Spanish & English Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. Difference Between Job Description, Job Specification and Job Analysis Learn. Job specifications are developed using the information given in the job description. Director of Engineering. Job descriptions help organizations determine the nature of the position – full time, part time, or independent contractor, and provide a guide to potential candidates. Maintaining and updating the job description and job specification. It is a document or statement which spells out the minimum levels of qualification, skills, physical and other abilities, experience, judgment and attributes required to … A job description serves its purpose – to inform employees of … The output from a job analysis is used to develop a job description and its job specifications. Test. Write. Job Specification is a statement which is translated from the job description into terms of human qualifications which are required for performing a specific job. Though preparing job description and job specification are not legal requirements yet play a vital role in getting the desired outcome. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. A job profile is an outline, a high-level overview of a position. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidat e. Let’s delve a little deeper. It is also useful for job postings because it helps you zero in on the really critical components of the job. Conversely, Job Description is developed only in a written format. Job Description and job specification – A good job description and job specification is a crucial element for any position. An up to date and thorough job description will also be required if a department requests a re-evaluation of the grade of a job. Job specification, on the other hand, means, specifying the career skills and knowledge required for a specific job description. samkershner123. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. Both these documents are used to manage the employee performances and these documents are prepared by the human … Job description is essentially a document that presents basic information about the job. PLAY. Both job description and job specification are essential parts of job analysis information. It may also include physical and mental health, memorization capabilities, aptitude, leadership skills, flexibility, adaptability, ethics, manners, values, creative ability etc. A job description is a useful, plain-language tool that describes the tasks, duties, functions and responsibilities of a position. It is concerned with the job itself and not with the job holders. Job descriptions are usually essential for managing people in organizations. Full Stack Developer. It also provide a basis of setting standards a… It outlines the details of who performs the specific type of work, how that work is to be completed, and the frequency and the purpose of the work as it relates to the company’s mission and goals. By just looking at Job Specification, job seekers can understand whether the job is suitable for him or not. Scrum Master. 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